HIPAA compliance is important for any medical-related business. Any transgressions found can lead the organization in hot water and result in major fines. But what many organizations seem to forget is that since everything is done digitally, they must make sure that their software is running correctly or it can hinder their HIPAA compliance. This is a matter that many think of when they are evaluating their HIPAA compliance.
There have been several cases where the Department of Heath Human Services’ Office for Civil Rights (OCR) fined certain organizations for failure to apply software patches that would prohibit information from being hacked or misused. Being HIPAA compliant means that an organization needs to have common sense when assessing the various risks to their ePHI regularly, and this includes reviewing their software for vulnerabilities or making sure that they aren’t running unsupported software. This can cause patient information to be susceptible to malware and many other risks.
When you violate any of HIPAA’s regulation – regardless if you know you are doing it or not – will result in hefty fines and jail time in the most extreme cases. An organization must make sure they are always compliant to save them from being held liable for putting patient information at risk. It’s a tedious task, but doing internal audits on your office’s system can save you big. This includes evaluating the likelihood of potential risks to e-PHI, implementing appropriate security measures to address the risks that were identified in the risk analysis and maintain reasonable, continuous and appropriate security protections. This risk analysis should always be an ongoing thing so that the organization doesn’t become a risk of hardware leaking patients’ information.
To make sure that your organization is always HIPAA compliant, go with a third-party service that ensures compliance. They can help you with your organization’s everyday tasks so that you can concentrate on the bigger picture, while being HIPAA compliant so you don’t have to worry about violating rules and regulations.