Like everyone else, physicians can be addicted to their mobile devices. However, this addiction stems from on-the-job necessity since they need to reach patients in emergencies or handle practice duties on the fly. Smartphones, laptops and tablets might make it easier for physicians to do their jobs, but if lost, their work and private information can be compromised. To help assess any risks surrounding the use of mobile devices in your practice here are some tips on how to minimize your risk of having your information and data compromised:
Assess Where Important Data Is Stored
The first thing you should do is regularly assess where you are storing important and private data so that it’s not easily accessed by others. This way you can also establish a security protocol for this information just in case you lose the device and some tries to access your private data. Invest in programs that require passwords to access to guarantee no one will get to that information even if they tried. Please note that PHI (Personal Health Information) should never stored on any mobile device at any time as required by HIPAA regulation.
Have A Security Guru For Your Office
Designate a member of your staff that you really trust to become the security guru for all the mobile devices in your office. This will not only help better refine your office’s internal policies, but also stay up to date on the latest technologies and any risks. This person will also be in charge of all passwords so that they don’t become lost. Also make sure that passwords are not stored on anything that can easily be accessed. You might also want to store all the passwords in a safe or other secure location.
Log Out Of Unattended Devices
If you’re going to leave a device unattended, make sure that you log out of it so that no one else can access any data. But really, avoid leaving any devices unattended, even for a quick second.
Never use the same password for different things. Make sure that you change it up with each program or document you need a password for. And if you decide on using a password manager, make sure that it’s a reputable one that has a lot of positive reviews.
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